Is Microsoft Dynamics CRM the Right Platform for My Software Business?

The title of this post is a question I was asked by a software executive (Let’s call him Mike althought that isn’t his real name) recently. Mike is considering launching a new software application for a niche vertical industry and he wanted to get my feedback on the pros and cons of building their application using Microsoft Dynamics CRM as a platform. I’m intentionally omitting his real name and the vertical here because they are in “stealth mode”.

Mike called me after attending a webinar with Rick McCutcheon of Full Contact Selling speaking about Don’t Count the Customers You Reach – Reach the Customers Who Count. Rick mentioned CourseMax as a good example of a vertical CRM solution.

Microsoft Dynamics CRM 4.0 is a great platform for building industry vertical solutions that you can deploy in the SaaS (Software as a Service) or On-Premise model.  In the SaaS model, it fits into the category of “Platform as a Service” (PaaS) if you choose to work with one of Microsoft’s hosting partners.  You can also host it Microsoft Dynamics CRM in your own data center and use it as a SaaS platform.  Dynamics CRM is a good fit for many would-be applications but it is also frequently not right choice. 

The following are my Top 5 questions you should ask yourself when you are consider whether to build commercial software on the Microsoft Dynamics CRM Platform

  1. Will customers be willing to spend $100 per month per user for this software?
  2. Do customers need CRM features (sales force automation, marketing, customer service)?
  3. Do most customers use Microsoft Outlook?
  4. Do customers want a solution they can customize?
  5. Do most customers use Internet Explorer

The Situation

So, here is the scenario for Mike’s business:

There are two main players in the niche that you could describe with the following attributes:

Features: Old technology and a limited feature set
Customization: No customization, Not extensible
Workflow: Workflow non-existent in one, minimal in the other
Price: Low-price point ($295/user perpetual license)
Platform: Single-user desktop application, no common database for multiple users

: Fairly large niche market
Typical Customer Size: from 1 to 100 users (Small businesses)
Customer Attributes: Use the web extensively, Low-tech, not power users, sales people, good networkers

There are a lot of small businesses in the market for Mike’s software concept.  One strategy for approaching this market is to offer an easy to deploy, low-cost solution that you can sell over and over to these customers with little trouble.  They like to use the Internet and probably don’t want to deal with managing and maintaining hardware and software.  That has SaaS written all over it.

Don’t Play Their Game…Change the Game

The one thing that stands out in looking at the competitors is the price point of $295.  The two competitors have probably undercut everyone else out of the market.  For the two left standing, price is one of, if not the most important factor when they compete.  That’s the definition of a “red ocean” marketplace as defined in the popular business book  “Blue Ocean Strategy” by W. Chan Kim and Renée Mauborgne.  It’s called a red ocean because there are sharks swimming around battling over the same fish and there is blood all over the place.  This is not a market you want to be involved in if you are a start-up.  You can’t beat the big-entrenched players because you can’t compete with them on price.  Even if you could, who would want to be in a low-margin business like that? 

The only way you can win in this market is not to compete with them head-to-head.  You would have to redefine the market or create a new market by coming up with at a Blue Ocean Strategy.  A great example of Blue Ocean is the Nintendo Wii.  The Wii’s graphics aren’t nearly as good as the Sony Playstation or Microsoft’s XBOX.  The processor isn’t nearly as fast.  To a hard-core gamer, graphics and processing power are what they are looking for.  So then, why is the Wii so popular?  It isn’t the hard-core gamers that are buying the Wii, it is the rest of the world who aren’t hard-core gamers.  The Wii is fun and it is easy to use.  You don’t have to be hard-core, you can just plug it into your television set and start playing.  It’s popular with a whole different set of clientele and Nintendo isn’t competing in that red ocean.  They changed the game, went after an untapped and under-served market, and they’re sailing on calm seas in their nice, blue ocean.

Microsoft Dynamics CRM 4.0: Great Platform but Not Packaged Like a Platform…Yet

So then, how does this apply to Mike’s question?  If he builds his application on the Microsoft Dynamics CRM platform, he will have far more features/functionality than his competitors.  CRM 4.0 comes with a very powerful workflow engine, it’s highly customizable, it has built-in multi-tenancy, security model, form-builder, etc.  It is a full-blown, multi-user CRM application with far more features than Mike’s competition offers.  However, the price tag for Microsoft Dynamics CRM is $1,000 / user and a couple thousand for the server if you run it on premise and that doesn’t include labor for installation, support, etc.  If Mike offers it as a SaaS solution, he would have to charge at least $75/month and it probably isn’t worth doing unless he charges $100/month.  CRM Online and Partner-Hosted CRM cost approximately $55/month with no add-ons.  The problem is that, with Microsoft Dynamics CRM 4.0, Mike has no choice but to offer all of these features to his customers.  Well, let me put that another way…his customers are going to pay for these features whether or not Mike’s company offers them.  You see, CRM 4.0 isn’t really a platform, at least not in the way in which Microsoft packages and prices it.  From a technical sense, it is a great platform.  It has everything you need to rapidly build an application that can be offered in either the SaaS or On-Premise model.  However, until Microsoft de-couples the CRM functionality from the platform and allows you to pay for it that way, it doesn’t really make sense to use it as a platform if your customers don’t need the CRM stuff.  From what I can gather, Microsoft will be addressing this issue and offering CRM packaged as a platform when CRM Services are rolled out in Microsoft’s Azure services cloud.  However, the timing for Azure CRM services is supposed to coincide with the release of Microsoft Dynamics CRM 5.0.  I don’t expect a release of CRM 5.0 until at least Q1 2010 so we probably can’t start any serious development on Azure CRM services for quite some time and we don’t know what the pricing model will look like.

Will Mike’s customers be willing to pay $75 or $100 per month for the additional features.  This is question number one.  If you can’t answer “Yes” to that question then there’s no point to asking the rest of the questions.  The answer for Mike is a definite “maybe”.  The only way to know is to do some market research by asking around, calling people, posting questions to LinkedIn, etc.  Even then, you really don’t know until you actually start trying to sell the software.  You have to be careful that you are asking the right questions or you’ll get the right answer to the wrong question and waste a lot of money building it and finding out that no one will come.  But asking the potential customers is critical and it’s also a good way to “pre-market” your solution and generate some interest.

Answering the Question

Is there any Blue Ocean out there for Mike?  The following chart is a good way to visualize the your value proposition against the competition:


So we blow the competition away in features, customization, workflow, and multi-user capability.  But is this enough to offset the large difference in price?  The best way to know is to ask your potential customers.  However, when we ask the question, we would be smart to segment the market by the size of the customer and any other important attributes.  My guess is that the smaller shops, particularly the one-woman show types, will not be willing to pay a lot more to get the features, customization, and workflow capabilities.  They certainly won’t care about the multi-user functionality.  If these things are true, then Microsoft Dynamics CRM 4.0 is not a good choice of platform to go after the long-tail SOHO segment of this market.   On the other hand, Dynamics CRM 4.0 might be the best choice to go after the segment of the market with 10-100 users. 

These customers may be happy to pay the higher price because the multi-user database and other features increase their productivity or otherwise brings them enough value to justify the additional cost.  They are probably feeling some pain because each person on their staff has a different database and they can’t share information.  So the answer is probably to talk to these small businesses in the target range, explain the value proposition, and find out what they’d be willing to pay for your app.  If they’ll pay $2,000 per user or more for a perpetual license or $100 per user a month then you might have a viable business on the Microsoft Dynamics CRM platform.

Other Platform Options

If not Dynamics CRM then what would be the right choice of platform? is an obvious alternative since they are a direct competitor to Microsoft in the CRM space.  However, you won’t find any price relief here.’s platform is more expensive than Microsoft Dynamics CRM. has three pricing levels, $25, $50, and $75 per user per month.  The $25/month version is not viable for any likely scenario because it has limits of 1MB storage per user and 8 custom objects.  This follows the strategyof low entry-level prices to get you hooked then once you’ve committed time and effort, you figure out that you need the much more costly version.  I’m not condemning  This is clearly a smart strategy and their pricing levels and limitations are published for anyone who takes the time to read them.  However, as a buyer you should beware and know what the cost structure looks like to remove the limits once you have reached them.  In SFDC’s favor, they have created AppExchange which is a marketplace where you can list your solution and customers can buy it.  Unfortunately, AppExchange is known for the large number of low-quality apps offered.

There are several other CRM solutions that can be used as an application platform.  You’ll probably run into the same scenario with these products as well in that they are as expensive or more expensive than Microsoft Dynamics CRM.

You could also look at open-source products such as SugarCRM.  The open-source version of the software itself is “free” but you’ll still need to consider the cost of hosting your solution.  The trouble with the open-source version is that it’s open-source.  The SugarCRM Partner FAQ page states:

“Any customizations to Commercial Open Source must be made available to the entire community free of charge. Many clients may view their customizations as a competitive advantage and would not want these made publicly available. This does not apply to the commercial license “

If you don’t want to give your intellectual property away to the general public, you’ll need to become a partner and resell the commercial versions of Sugar’s products.  There are, of course, fees involved here.  Like SFDC, Sugar has a marketplace where you can list and sell your application.  Interestingly, Sugar’s marketplace is called “SugarExchange” which sounds a lot like SFDC’s “AppExchange”.

If you don’t need the CRM functionality, there are many other options.  Google’s AppEngine is, like Microsoft’s Azure, immature, offers limited functionality, and is not yet released for production.  It is a community preview so you might not want to bet your business on it yet.  You’ll also have to develop your application in Python since that is currently the only supported development language.  The anticipated pricing model (found under Google’s Terms of Service Page) for Google AppEngine is true utility computing where you pay based on how much bandwidth, storage, and CPU cycles you use.  The best part of the pricing model is that it is absolutely free until you surpass some pretty sizable limits.  Your business will likely be hitting some pretty good revenue numbers by the time you have to start paying for anything.  That’s a great scenario for a start-up company.  I’ll be keeping an eye on AppEngine as the platform evolves.

There are many other players in the Platform as a Service space and more pop-up every day.  At some point, one or more of them may get enough traction to show up on my list of viable platforms.  They’ll need to prove that they have staying power before I would consider them or recommend them.

There’s always the old-fashioned way too.  You can build a completely custom application from the ground-up.  Your up-front capital expenditures are usually much higher in this model.  If you have the capital and don’t need the features of a CRM-based platform this might be your best option.  As with many things in life and business, there is no concrete answer to which platform is right for you.  You need to evaluate the alternatives, study your market, and choose the alternative that fits your situation best.

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5-Days of Inspiration at Microsoft CRM Incubation Week

A couple weeks ago, I spent 5 busy Days in Reston, Virginia at the Microsoft Technology Center for Microsoft Dynamics CRM Incubation Week. This was a fantastic idea, hatched at Microsoft, to invite 5 startup companies to the MTC to spend 5 intensive days working on building a prototype and then, on the last day, to present their idea and prototype to a panel of VCs and the most influential writer in the CRM world, Paul Greenberg. This is one of the coolest things I’ve ever been involved in.  For more information about the event, check out these blogs from some of the people who were involved:

Day0: Microsoft Dynamics CRM Incubation Week
Sanjay Jain of Microsoft coordinated the event and made it all happen.  He blogged each day of the event starting with Day 0 above (I guess Sanjay thinks in Base-0)

5 ideas, 5 days and 5 businesses
Dave Drach, Managing Director, Emerging Business Team, Microsoft Corporation

Microsoft Gives Me A Happy Birthday: Entrepreneurs Rock!
Paul Greenberg, Writer and Influential CRM Thought Leader

CRM Incubation Week – Roundup
Girish Raja, Technical Evangelist for Microsoft Dynamics CRM at Microsoft

CRM Incubation Week Wrap Up
Jim Steger, Co-Author for two of the most popular (and best) books out there on Microsoft Dynamics CRM.  Jim was one of the advisors and was assigned to one team but everyone (including me) picked his brain.  How cool is it when the guy who wrote the book is right around the corner to answer the tough questions.  Jim does a nice job of summing up the event and referencing all of the participants in this post.

Incubation Week is a Hot Place to Be
Giuseppe (Joe) Zuccaro, The Marketing Consigliere

Increase Your Odds of Being Remarkable…
Jeremy Epstein, Former Microsoftie and now social media and online marketing guru for hire who presented on the topic of marketing and social media 

You Did All This in 5 Days…Really…No Way

My role was to be an advisor (one of 6) to the CRM teams. I also got to speak to the teams about my experience in building a business as a CRM ISV. On the last day, we went around the room and everyone gave their thoughts about the event. The responses were all extremely positive. The common thread from the VCs was that they were blown away with how much functionality and value these teams were able to develop and demonstrate with essentially 3 1/2 days to work on their prototypes. This, of course, didn’t surprise me much at all. CRM 4.0 is a great platform for building a business application. Of course there is a whole lot more work to do (more than anyone can even fathom who hasn’t built a commercial software application and business before) to turn that prototype into a real product and build a business around it. But building software on the CRM platform gives you a huge advantage in terms of how quickly you can bring a product to market.

What I found most interesting was that people outside the Microsoft Dynamics partner circle (the VCs who attended, Paul, and most of the business community) weren’t aware of how great the platform really is before they attended the event. The fact that Paul was so impressed really surprised me because he evaluates CRM platforms all the time and probably has a broader, more complete knowledge of their capabilities than anyone in the industry.  In his blog, he laid down this tongue-in-cheek challenge to Microsoft which I thought was hilarious:

“Now, for Microsoft to really do something with this, they have to showcase it beyond me writing about it. Be bold, Microsoft! Get out there! Develop a PR and marketing effort around this that’s exciting but not self-aggrandizing. You have five days.”

I don’ t think Microsoft has been quiet on CRM as a platform by any means.  It’s just that so many messages come out of Redmond that the message gets lost like a shout after a touchdown at the football game.  In contrast, all you hear about is’s Platform as a Service (PaaS) play.  That’s really the only message coming from them so you hear it loud and clear.  So, even though Microsoft has a far better platform for a whole variety of reasons, not to mention the unbelievable support they give to their partner channel, you probably think of salesforce when you think of a CRM-based PaaS.  However, I would not be surprised if, by the end of 2009, the tables have turned completely. 

Microsoft is betting big on CRM.  CRM Services are even going to be part of the Azure cloud platform.  To me, Azure is a glimpse at the future of computing.  This cloud is a whole generation ahead of Amazon’s EC2 or anything else I’ve seen.

Giving and Getting Back Even More In Return

A lot of my friends, family, and colleagues couldn’t believe I took five days away from the business to do this but I can say wholeheartedly that it was well worth it.  There is much truth in the old cliche that when you give, you get much more back in return.  I got to know a bunch of phenomenal people and spend time with them in a really unique environment.  You really get to know someone when you are all working together in highly-effective teams to do something really extraordinary.   Microsoft gave me a Zune for being a presenter which I have to admit I haven’t had time to really use much yet.  It was extremely interesting and revealing to talk to the VCs and hear their feedback on the entrepreneurs’ presentations.  There is plenty of good advice out there about how to present to a VC but you don’t know how true it is until you witness real world examples of what flies with them and what doesn’t. 

But probably the biggest reward was the inspiration I got from these entrepreneurs who have big dreams and are chasing them with their heart, soul, blood, sweat, and tears.  I’ve been doing the entrepreneur thing for almost 10 years now and it’s easy to lose some of that energy after 10 years of 80-hour work weeks.  Hanging around these folks really refilled my tank.  To all of the enrepreneurs who participated, I hope you all achieve your dreams.  Don’t lose that spirit but temper it enough that you don’t forget your priorities like your family, your friends, and your health.  I hope your spouses are  as understanding and supportive as my wife is who just brought dinner into my office!

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